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VSPS Help |
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VSPS Help |
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Find CVI
The Find CVI search screen lets you find a retrospective Certificate of Veterinary Inspection (CVI) currently stored in VSPS. (A retrospective CVI was initially issued on a paper form. The data on this paper form was then transcribed onto an electronic form and stored in VSPS.) After finding an electronic retrospective CVI, you can then view, edit, or duplicate it (the first step in reusing common information to create a new CVI).
To find a retrospective CVI, enter one or more search values in any of the sections on this screen. All search values are optional, with one exception - if your VSPS user role has state-level (not national-level) permissions, you must enter the name of your own State into either the Origin State data field or Destination State data field.
INSTRUCTIONS ON USING THIS SCREEN: In addition to this help topic that you are reading now, VSPS-Interstate provides other user documents. A link to these documents is available on the VSPS Home > Interstate screen.
To see guidelines on how to enter data or how to tab (rather than use a computer mouse) within the electronic form, click on a link below:
To see instructions for filling out a specific section of the electronic form, click on a link below:
Configure your web browser program to allow pop-ups. (In other words, turn off the web browser's pop-up blocker.)
Date...Enter this value either by using the Calendar 
or by typing it manually in the mm/dd/yyyy format. (For instructions on using the Calendar , see the TABBING GUIDELINES below.)
Postal Code...Enter this value as a 5-digit or 9-digit number with no hyphens.
If you do not know the exact spelling of a search value, you can replace the unknown letters/numbers with the per cent wildcard symbol (%) or asterisk wildcard symbol (*). Examples on using these wildcards appear below:
St% = Searches for records containing values such as Stafford and St122734.
*ing* = Searches for records containing values such as 773Herrington, Schwing, and Ingleterre.
%angus = Searches for records containing values such as Red Angus or Aberdeen Angus.
TABBING GUIDELINES:
If you prefer to tab between data fields rather than use a computer mouse, there are several situations where the tabbing sequence is unique:
Tabbing direction: From top-left data field to bottom-right data field within each section.
Calendar feature...Press TAB into a date field; press TAB onto the Calendar icon; press ENTER or RETURN to open the Calendar; press TAB to highlight the Month field and use the mouse to pick a value; press TAB twice to highlight the Year field and use the mouse to pick a value; press TAB multiple times to select a day; press ENTER or RETURN to close the Calendar and to insert the date in the date field; press TAB into the next data field.
Check box...Press TAB into a check box; press the SPACEBAR to insert a check mark in the box and to display hidden data-entry sections; press TAB into the next data field.
Command button...Press TAB onto a button; press ENTER or RETURN or SPACEBAR to execute the command.
Drop-down list...Press TAB into a data field containing a drop-down list icon; quickly type several letters to auto-fill the field with a possible selection OR use the keyboard down-arrow key to scroll through the list OR type a letter one or more times to display selections that start with that letter (example: type S once to display Sales, type S a second time to display Show, type S a third time to display Slaughter); press TAB into the next data field.
To find a retrospective CVI record:
On the VSPS Home screen, log into VSPS.
From the left menu, select Interstate. The Interstate Module screen displays.
Select Find CVI. The CVI Search Criteria screen displays.
In the Search Type data field, select Retro CVI.
Optional, depending on your VSPS user role...Use the Quick Finds feature to find any retrospective CVI records that you personally created by copying data from paper CVI forms into VSPS. To use this feature, click on [Created by me...]. Then go directly to Step 15 below.
In Steps 7-13, enter one or more search values. All search values are optional, with one exception: if your VSPS user role has state-level (not national-level) permissions, you must enter the name of your own State into either the Origin State data field or Destination State data field.
Certificate section - information that identifies the retrospective CVI record:
Certificate Number - Certificate number shown on the paper CVI.
Date of Inspection - A single date or the first day in a date range during which the animals were examined by the veterinarian who signed the CVI. (Note: To indicate a single day instead of a date range, enter the same date in both this data field and the Through data field.)
Through - A single date or the last day of a date range during which the animals were examined.
Permit Number - Permit number associated with the retrospective CVI.
Business Name - Name of any business (e.g., origin, destination, re-consignment, inspecting veterinarian) associated with the CVI.
First Name - First name of any individual associated with the CVI.
Last Name - Last name of any individual associated with the CVI.
Vet First Name - First name of the veterinarian who inspected the animals and signed the CVI.
Vet Last Name - Last name of this veterinarian.
Veterinarian ID Code - Any number that uniquely identifies this veterinarian (e.g., a National Accreditation Number issued by the USDA National Veterinary Accreditation Program, a State-issued License Number, or a Federal Accreditation Number).
State License Issued - State that issued this veterinarian's license to practice.
Origin State - State containing the physical location where the animals originated from. (Reminder: If your role has State-level permissions, you must enter your own State's value in either this field or in the Destination State data field of the Destination section.)
Origin Location Identifier - Identification number of this origin location.
Origin City - City where this origin location is.
Origin County - County where this origin location is.
Origin Postal Code - Zip code for this origin location.
Origin Business Name - Official name of a business associated with this origin location.
Origin Last Name - Last name of a primary contact at this origin location.
Origin First Name - First name of a primary contact at this origin location.
Destination section - contact information about the final location to which the animals were delivered:
Destination State - State containing the physical location that the animals were delivered to. (Reminder: If your role has State-level permissions, you must enter your own State's value in either this field or in the Origin State data field of the Origin section.)
Destination Location Identifier - Identification number of this destination location.
Destination City - City where this destination location is.
Destination County - County where this destination location is.
Destination Postal Code - Zip code for this destination location.
Destination Business Name - Official name of a business associated with this destination location.
Destination Last Name - Last name of a primary contact at this destination location.
Destination First Name - First name of a primary contact at this destination location.
Market Name section - Name of a livestock market or shipping station that the animals passed through before reaching their final destination.
Check/Un-Check this box to show/hide Consignor and Consignee Search Criteria - If the paper CVI shows Owner data that is different from its Origin data, and/or Consignee data that is different from its Destination data, click in this box. The electronic form then displays blank Owner/Consignor/Shipper and Consignee/Receiver sections to enter your search values into. (Note: Un-checking this box will hide these sections from view, but their data is still saved as part of the CVI record.)
Owner/Consignor/Shipper section - contact information about the animals' former owner, seller, or shipper:
Owner/Consignor State - State associated with this individual.
Consignor Location Identifier - Identification number of a business or residential location associated with this individual.
Consignor City - City where this individual's location is.
Consignor County - County where this individual's location is.
Consignor Postal Code - Zip code for this individual's location.
Consignor Business Name - Official name of a business associated with this individual.
Consignor Last Name - Last name of this individual.
Consignor First Name - First name of this individual.
Consignee/Receiver section - contact information about the animals' buyer or new owner:
Consignee State - State associated with this individual.
Consignee Location Identifier - Identification number of a business or residential location associated with this individual.
Consignee City - City where this individual's location is.
Consignee County - County where this individual's location is.
Consignee Postal Code - Zip code for this individual's location.
Consignee Business Name - Official name of a business associated with this individual.
Consignee Last Name - Last name of this individual.
Consignee First Name - First name of this individual.
Re-Consignment section - contact information about a different destination that the animals were sold/delivered to:
Re-Consignor State - State in which the different destination is located.
Re-Consignor City - City where this different destination is.
Re-Consignor County - County where this different destination is.
Re-Consignor Postal Code - Zip code for this different destination.
Re-Consignor Business Name - Official name of a business associated with this different destination.
Re-Consignor Last Name - Last name of a contact associated with this different destination.
Re-Consignor First Name - First name of a contact associated with this different destination.
Species - Species of these animals.
Breed - Breed of these animals.
Purpose - Reason why these animals are being transported.
Animal ID Value - An identification value that applies to one or more animals.
Gender - Gender (sex) of these animals.
Click the Search Retro CVIs button. (Or click the Clear Fields button to delete all displayed data from this screen so you can enter new data.)
A Results List displays at the bottom of the screen.
Depending on your user role, the Action column next to each retrospective CVI record displays these commands:
[Copy] - Click to open an Edit Retrospective CVI screen containing a duplicate of the selected CVI record. In this duplicate record, enter the new Permit Number (if available) and Certificate Number values. Then edit the rest of the record to create a new retrospective CVI record.
[Edit] - Click to open an Edit Retrospective CVI screen where you can edit the selected CVI record.
[View] - Click to open a Display Retrospective CVI screen containing the selected CVI record in read-only mode. (Note: The screen lets you make changes to the data, but there are no Save buttons for executing these changes.)
Optional...Below the Results List, you can use the Export options: Excel feature to generate, view, and save an Excel-formatted version of the CVIs shown in the Results List:
If the Results List contains more than one page, make sure you are displaying the first page of this list on your computer screen.
Click on Excel.
Your web browser program and its version will determine what you see and do next.
(Recommendation: If you are prompted to either Open or Save the generated Excel file, choose the Save option. Some web browser versions exit you out of VSPS when the Open option is used - you would have to log back into VSPS to resume your work session.)