Create CVIs

As Veterinarians and Veterinarian Assistants you will utilize this page to develop and maintain the CVIs for your practice.

NOTES:

• Fields marked with an asterisk (*) are required.

• Phone numbers: VSPS will default to the US country code of (1), if you are entering a non-US number you must enter in the corresponding country code.  When a country code has the number of 1 the number following must contain 10 digits.

To create a CVI:

1. On the VSPS Home page, log on to VSPS.

2. From the left menu, select Interstate.  The Interstate Module displays.

3. Click Create CVIs.  The CVI Summary Data page displays.

4. Enter the Summary Data:

5. Certificate Number - This number will auto-populate once you have saved the CVI.

6. Permit Number - Enter the permit number.

7. Status - This field will auto-populate with the current status (progress) of the CVI.

8. *Valid For - This field will auto-populate for 30 days, this field is editable to reflect the correct length of time this CVI should be valid.

9. *Origin State - This field is automatically populated with the state the Veterinarian is accredited unless the Veterinarian is accredited in multiple states.  From the drop-down (listing all accredited states) select the appropriate origin state.

10. *Destination State - From the drop-down list, select the state the animal is moving to.  

11. *Species - From the drop-down list, select the species for the selected animal class.

12. Area Status - Highlight the selection from the Multi-selection box.

13. *Classification - From the drop-down list, select the animal  classification.

14. Herd Status - Highlight the selection from the Multi-selection box.

15. *Purpose - From the drop-down list, select the purpose for moving the animal.

16. *Veterinarian - From the drop-down list, select the name of the Veterinarian submitting this CVI. This field is automatically populated with the Veterinarian that is logged in, but, if a Veterinarian Assistant or a Practice Member is creating this CVI multiple Veterinarians names will display in this drop-down.   
     

CONSIGNOR & ORIGIN / CONSIGNEE & DESTINATION / CARRIER & SHIPMENT Tabs

Use these buttons on the Consignor, Origin, Consignee, Destination, and Carrier & Shipment tabs:

• Address Book - Click the option to search for Consignor, Origin, Consignee, Destination and Carrier contact information in the User's address book.  If the information is not in your address book, enter the information and click to add to your address book.

• Map - Click the map button to view directions to this location.

• (Copy ->) - Use the "Copy To" buttons to copy-over information from the Consignor and Consignee sections to the Origin and Destination sections.

• (Cancel) - Click to cancel and return to the Interstate Module.
   

5. Consignor & Origin Tab - Enter the current owner (Consignor) and the current location of the animal (Origin).

6. Business Name - Type the business the person works for.

7. *First Name - Type the person's first name.

8. *Last Name - Type the person's last name.

9. *Address 1 - Type the person's address.

10. Address 2 - Type additional address information.

11. *City - Type the person's city.

12. *State - From the drop-down list, select the person's state.

13. *Postal Code - Type the person's postal code.

14. County - VSPS will auto-populate this field IF it can validate the state and postal code.  If this field is left blank, VSPS has failed to be able to validate and you need to click , VSPS will bring up a list of counties for the state selected with best guess at the top of the list, you need to click on that county though in order to confirm.  This may happen if you have a county that resides in two states, or if you have one postal code that has two counties.

15. *Country - From the drop-down list, select the country.

16. *Phone - Enter in the telephone number

17. Consignor Contact Name - If applicable, enter in the contact name for the owner.

18. Consignor Agent Name - If applicable, enter in the Agents' name.

19. Premises Id - This field is on the Origin and Destination sections only and is auto-populated after the CVI has been saved.

20. Origin Contact Name - If applicable, enter in the contact name for where the animal is physically located.
     

6. Consignee & Destination Tab - Enter the new owner and the location of where the animal is being shipped.  NOTE the fields are the same as above.  Enter in additional contacts, if applicable:

7. Consignee Contact Name - If applicable, enter in the contact name for the new owner.

8. Premises Id - This field is on the Origin and Destination sections only and is auto-populated after the CVI has been saved.

9. Destination Contact Name - If applicable, enter in the contact name for where the animal is going to be physically located.

7. Carrier & Shipment Tab - Enter the company/person transporting the animal(s) and mode of transportation:

8. *Business Name - Enter in the business name of the transporting company.  If you use a contact already in your address book and you do not have the Business Name stored with that contact this field will not populate.  If you choose to enter the contact through the address book, then add it first and then enter the Business Name, otherwise the Business Name will be wiped out when the contact data is displayed.

9. Carrier Contact Name - If applicable, enter in the contact name for the Carrier.

10. Shipment Details:  

• *Mode of Transportation - From the drop-down list, select the mode of transportation.

• *Estimated Ship Date - Click .  A pop-up calendar displays on top of the current window.  Select the estimated shipment date by clicking on a date and select the month and year or enter in mm/dd/yyyy.

• Inspection Date - Click .  A pop-up calendar displays on top of the current window.  Select the inspection date by clicking on a date and select the month and year or enter in mm/dd/yyyy.

• Remarks - Type in any relevant remarks in this box, these remarks will print on the CVI and are limited to 670 characters.

8. Required Tests Tab -   

9. By selecting a Test Record you are doing two things:

• You are indicating to VSPS that the animals you add to this CVI will have valid test records for these diseases.  VSPS will double-check that the animals you add to this CVI  the tests and that are valid before you will be able to issue this CVI.

9. Only the test records you select here will be printed to the CVI, even if an animal has multiple disease test records.

NOTE:  To select multiple Test Records hold down the <Ctrl> key while you click on the additional test records.

9. Click (Save Request).  All required fields must be complete before VSPS will save this CVI.  If save is successful, you are left in an edit mode on the CVI entry page, and the "I want to...." section is displayed.  You can now:

10. Edit any of the fields on the CVI tabs.

11. Click [Add/Edit/Remove Animals] - This provides the functionality to add animals to the CVI, edit any animals you previously added, and, delete any animal you had previously added.

12. [Issue] - Click here IF you are absolutely certain that you have the right animals added to the CVI and all of them have negative results on their required test records, if any.  No changes can be made to an issued CVI, so if any of the entries are inaccurate, you will need to void the CVI and start over.

• After you Issue the CVI you still have access to [Add/Edit/Remove Animals] but the animals you have listed will be "view" only; the contact and location information will not display, you must refer to the CVI for this information.

9. Click [View/print the certificate] - Views or prints the actual Certificate of Veterinary Inspection.  NOTE:  A "NOT VALID FOR MOVEMENT" watermark will display if the certificate is not complete and an "Official" watermark will display if the CVI has been completed and issued.

10. Click [View status history] - This provides information such as the last time and date the CVI had a status change and what the status of the CVI is (i.e. saved vs issued).

11. [Delete] - Click here IF you are absolutely certain you want this CVI permanently removed from your database.
    
    NOTE:  If you edit any fields on the CVI summary tabs you must click (Save Request) to save those changes.