Update AVIC Information

The AVIC Administrator role (or Area Coordinator role) is responsible for maintaining the Area Veterinarian In-Charge (AVIC) contact information in VSPS. This information is used by VSPS to obtain email addresses, mailing addresses, and shipping addresses as well as to generate signatures on forms.

To access AVIC contact information:

1. On the VSPS Home page, log into VSPS.

2. From the left menu, select Administration.

3. In the Administration Module, click Update AVIC Info.

4. In the AVIC Search Filter block, enter one or more or the following search criteria:

• Area Name - Geographic area to search for AVIC. Enter a State abbreviation.

• AVIC First Name - First name of AVIC.

• AVIC Last Name - Last name of AVIC.

• State - Select the State in which the AVIC is working.

5. Click the Search button.

Note: There is also an "Add" button in this block. DO NOT USE IT.

6. The search results display at the bottom of the page with the following functionality for each AVIC in the Action column:

• [Delete] - DO NOT TOUCH!

• [Edit States] - DO NOT TOUCH!

• [Edit Contact] - Click to display the current contact information (Name Information, Main address, Mailing address, Shipping address, and phone numbers), and make edits if necessary. Click the Save button to save your edits.

Note: The "Primary Email address" listed in the Name Information block is very important! ALL VSPS email messages are sent to it, so verify it is correct.

To update AVIC contact information:

Edit the information in the following fields:

Name Information

• Business Name * - The AVIC area usually populates this field.

• Prefix - A title before the name (for example, Dr., Mrs., Mr.)

• First Name * - First name of AVIC.

• Middle Name * - Middle name of AVIC.

• Last Name * - Last name of AVIC.

• Suffix - An addition to the AVIC's name (for example, Jr., III, Sr., PhD.)

• Professional Title - The AVIC's professional title (for example, Veterinary Medical Officer -VMO)

• Primary Email * - AVIC's primary email address - VERY IMPORTANT - all VSPS messages are sent to it.

Main Address

Note: The fields listed below for Main Address also appear in the Mailing address & Shipping Address; however, there are no required fields for mailing or shipping.

• Address 1 * - Physical street location of the AVIC's office.

• Address 2 - Additional address information (Bldg #, Apt #)

• City * - City in which the AVIC's office is located.

• State * - State in which the AVIC's office is located.

• Postal Code * - Zip code for this address.

• County - County in which AVIC's office is located. Click   to search for it.

• Country * - Country in which the AVICS's office is located.

• Premises Id - The unique identification code, if any, for the office.

Click the Clear button if you want to erase the address information.

Phone Numbers

Include Country Code, Area Code and Number, and Extension if applicable.

• Phone * - Phone number used to contact the AVIC.

• Fax - Number for a fax machine at the AVIC office.

• Mobile - Number for the AVIC's cell phone, Blackberry, etc.

• Toll Free - Toll free number that can be used to reach the AVIC.

• TDD - Number for a telecommunications device for the deaf (TDD) at the AVIC office.

Click the Save button to save your edits, or the Save & Return button to save your edits and return to the search page.